There always a moment when start thinking about “enough with this office”, but then a big bounce question come soon; “How to deal with this?” Well, you can just submit your boss an email from home with “Thanks for being my boss, but I decided to resign effective as soon as this resignation letter submitted” and you may leave the office, you will definitely leave the office, anyway. So it is nothing damn important as long as you don’t forget to empty your locker and takes all your personal-stuffs back with you. But.......,
But you still want to leave a good impression to everyone in the office, you want your manager will give a good testimonial to your next employer, you don’t want to be shy to say “hi” next time you see your ex-boss or your ex-office-mates. Of course!
Ok, here are some clear advices on how to be professional on resignation:
Reason & Consideration
When office becomes “the only source” for life, deciding to stay or leaves is kind of complication thought. Do think and consider, before you decide it. Figure out the reason about why you want a resignation. There may lot possibilities of reason for that, but for sure it will be fall in within 2 groups of the following reason:
(-) Complication in within the office area
(-) Good (at least better) opportunities outside of office is waiting for you
If the reason fallen to the first area, then resignation is not the answer. You need a resolution instead. Face and deal with it. Make a good solution.
If the reason fallen to the second area, then yes, resignation is the best choice.
Write a Professional Resignation Letter
If resignation is your final decision, submit a professional resignation letter to your boss (manager). Your resignation become professional or not is started right from this stage. Express to your boss how you been enjoying the work with the company and your boss, then followed by your reason. Keep it straight forward, polite. If you resign because of a new job avoid to say that it’s because of you are finally hired by a big company you are applying for many times. Those will clearly telling your boss that you’ve been busy with job search and application during the office hour. Instead, say it in short words “another company hired me”. Close it with some words saying that you are willing to provide enough time (it should not less than 30 days) for transitional period, and give sufficient training for the new employee who will replace your position. Finally, ask his/her permission to put his/her name in your curriculum vitae as an honored reference.
Say It Honestly
Once your boss receives your resignation letter, he/she will call you for a meeting for sure. Tell him/her about the reason honestly. Making up a reason is always never been good. There always possibility of seeing him/her somewhere, sometimes, somehow even if you try to avoid him/her. He/she could be a friend of the new employer; she/he could be client of the new employer’s in worst case. Basic quote “honest is more respected” is always a good thought.
How About Salary Increase or a Promotion?
During the meeting session, your manager may offer you for salary increase or a promotion. Well, this is the toughest part, whether you are going to take it or you keep your decision for resignation. Just if you have made a deep consideration and figure your reason for resignation, then it should be not a hard session for you. If you interested in a salary increase or a promotion, then your idea for resignation is all about conflict in within the office, you need a resolution not a resignation. However, you’ve been on half-way already. Once again, unless if you have a good reason you may go a head and proceed with resignation, otherwise don’t. Admit that you’re interested, don’t be shy, or you will regret.
Preparation Prior To a Resignation
So, assumed that you go and proceed with resignation, here are some tips on how to prepare it:
Your ongoing project; Finishing your current project is your top priority for now. If you think you can speed it up, do so. If you think that you could not make it finish before the day, don’t push it (don’t make it like it’s finished while it has not finished yet actually), take some notes about status of the project instead, the more detail is the better. This will help the new custodian much for a follow-up.
File and document; Check all documents, files and folders. Make sure everything is in there and organized as should be. This is a must.
Your “Procedure and check list”; check your “procedure and check list”, make sure everything is in there and organized. If some of them are out of date, then you need to make them updated. This is the second vital tool needed by the new custodian.
Contact and Address; check and make sure all contacts and addresses related to your tasks and works has been stored and organized.
Your e-mails & files in your computer; make sure your e-mail and files in your computer has been tidy organized. You should not have personal files or e-mail at work, but if you have some, move them all in to your personal disk. Never taking or copying any data or information belongs to the company.
Your personal hard stuff - do it on the last preparation process; put your personal hard stuff in a box or a bag, keep it open, don’t close it. And don’t move it out (bring home) before the last day.
Attitude during Transitional Period
While proceeding with preparation on the transitional period and giving some train to the new custodian, some of them who in this period may show such neglect, arrogant attitude or words, those are bad examples. You want your office mates be your mates forever, you don’t want to lose your friends in the office, and you need a good recommendation from them. So, always show and express a professional attitude as if you won’t leave. This is a good practice to keep your profile as a professional.
Work & Responsibility Take Over - Critical
This is the most critical part. Training session has been accomplished; the new custodian has been ready to take over your work responsibilities. Make sure he/she clearly understand his/her new tasks and its responsibilities. Let him/her know about where all documents, files, folder stored. If he/she needs, give him/her your best tips and trick on how you do your works effectively. He/she may give you some credits in the future or a thank you at least. And don’t forget to leave him/her with your telephone number, in case if he/she need to contact you related with works.
Exit Interview or a Professional Goodbye? – In Contradiction
Exit interview is always become a contradiction, whether it is needed or not. If company needs it, and you think the exit interview is useful for you, then you may make yourself available for the exit interview. But if you think this is not, you may just see your manager to say goodbye, and say him/her that you would love if you have chance to make a good business, or a fun party with him/her in the future.
Farewell – A good networking practice
A small farewell party may your last touch with your office mates, take this moment as much as you can to express them that you will be always with them, you will be more than pleasure to be invited for next lunch or dinner together as it has been before. And you will be more than open for any possibilities to make a good business with them in the future. This is good for your networking practice.
But you still want to leave a good impression to everyone in the office, you want your manager will give a good testimonial to your next employer, you don’t want to be shy to say “hi” next time you see your ex-boss or your ex-office-mates. Of course!
Ok, here are some clear advices on how to be professional on resignation:
Reason & Consideration
When office becomes “the only source” for life, deciding to stay or leaves is kind of complication thought. Do think and consider, before you decide it. Figure out the reason about why you want a resignation. There may lot possibilities of reason for that, but for sure it will be fall in within 2 groups of the following reason:
(-) Complication in within the office area
(-) Good (at least better) opportunities outside of office is waiting for you
If the reason fallen to the first area, then resignation is not the answer. You need a resolution instead. Face and deal with it. Make a good solution.
If the reason fallen to the second area, then yes, resignation is the best choice.
Write a Professional Resignation Letter
If resignation is your final decision, submit a professional resignation letter to your boss (manager). Your resignation become professional or not is started right from this stage. Express to your boss how you been enjoying the work with the company and your boss, then followed by your reason. Keep it straight forward, polite. If you resign because of a new job avoid to say that it’s because of you are finally hired by a big company you are applying for many times. Those will clearly telling your boss that you’ve been busy with job search and application during the office hour. Instead, say it in short words “another company hired me”. Close it with some words saying that you are willing to provide enough time (it should not less than 30 days) for transitional period, and give sufficient training for the new employee who will replace your position. Finally, ask his/her permission to put his/her name in your curriculum vitae as an honored reference.
Say It Honestly
Once your boss receives your resignation letter, he/she will call you for a meeting for sure. Tell him/her about the reason honestly. Making up a reason is always never been good. There always possibility of seeing him/her somewhere, sometimes, somehow even if you try to avoid him/her. He/she could be a friend of the new employer; she/he could be client of the new employer’s in worst case. Basic quote “honest is more respected” is always a good thought.
How About Salary Increase or a Promotion?
During the meeting session, your manager may offer you for salary increase or a promotion. Well, this is the toughest part, whether you are going to take it or you keep your decision for resignation. Just if you have made a deep consideration and figure your reason for resignation, then it should be not a hard session for you. If you interested in a salary increase or a promotion, then your idea for resignation is all about conflict in within the office, you need a resolution not a resignation. However, you’ve been on half-way already. Once again, unless if you have a good reason you may go a head and proceed with resignation, otherwise don’t. Admit that you’re interested, don’t be shy, or you will regret.
Preparation Prior To a Resignation
So, assumed that you go and proceed with resignation, here are some tips on how to prepare it:
Your ongoing project; Finishing your current project is your top priority for now. If you think you can speed it up, do so. If you think that you could not make it finish before the day, don’t push it (don’t make it like it’s finished while it has not finished yet actually), take some notes about status of the project instead, the more detail is the better. This will help the new custodian much for a follow-up.
File and document; Check all documents, files and folders. Make sure everything is in there and organized as should be. This is a must.
Your “Procedure and check list”; check your “procedure and check list”, make sure everything is in there and organized. If some of them are out of date, then you need to make them updated. This is the second vital tool needed by the new custodian.
Contact and Address; check and make sure all contacts and addresses related to your tasks and works has been stored and organized.
Your e-mails & files in your computer; make sure your e-mail and files in your computer has been tidy organized. You should not have personal files or e-mail at work, but if you have some, move them all in to your personal disk. Never taking or copying any data or information belongs to the company.
Your personal hard stuff - do it on the last preparation process; put your personal hard stuff in a box or a bag, keep it open, don’t close it. And don’t move it out (bring home) before the last day.
Attitude during Transitional Period
While proceeding with preparation on the transitional period and giving some train to the new custodian, some of them who in this period may show such neglect, arrogant attitude or words, those are bad examples. You want your office mates be your mates forever, you don’t want to lose your friends in the office, and you need a good recommendation from them. So, always show and express a professional attitude as if you won’t leave. This is a good practice to keep your profile as a professional.
Work & Responsibility Take Over - Critical
This is the most critical part. Training session has been accomplished; the new custodian has been ready to take over your work responsibilities. Make sure he/she clearly understand his/her new tasks and its responsibilities. Let him/her know about where all documents, files, folder stored. If he/she needs, give him/her your best tips and trick on how you do your works effectively. He/she may give you some credits in the future or a thank you at least. And don’t forget to leave him/her with your telephone number, in case if he/she need to contact you related with works.
Exit Interview or a Professional Goodbye? – In Contradiction
Exit interview is always become a contradiction, whether it is needed or not. If company needs it, and you think the exit interview is useful for you, then you may make yourself available for the exit interview. But if you think this is not, you may just see your manager to say goodbye, and say him/her that you would love if you have chance to make a good business, or a fun party with him/her in the future.
Farewell – A good networking practice
A small farewell party may your last touch with your office mates, take this moment as much as you can to express them that you will be always with them, you will be more than pleasure to be invited for next lunch or dinner together as it has been before. And you will be more than open for any possibilities to make a good business with them in the future. This is good for your networking practice.
No comments:
Post a Comment